The management of HSE in contracts is central to the successful and safe completion of a contract activity. To ensure that PDO systematically manages HSE in contracts, it follows 7seven contract phases and focuses on the HSE requirements in each phase.
(1) Planning we have stated the need to identify the risk of the contract. The management mode will also dictate the requirement to follow PDO procedures or perhaps those of the contractor. Under mode 1 PDO HSE management system will be followed. In mode 2 the contractor will be expected to execute all aspects of the job under its own HSE management system and PDO will be responsible to verify the overall effectiveness of the management by a robust HSE monitoring plan. In mode 3, the contractor has no formal interfaces with PDO and operates within its own management system.
|
|
(2) Tendering through to evaluation PDO and contractors (at this stage known as tenderer or bidder), will prepare the evaluation models and submissions. The MSE function will review the HSE submissions and it is critical that the contractor can demonstrate a level of HSE maturity by providing appropriate evidence.
(3) Evaluation and Award at this stage the award is announced and the formal relationship is established. In HSE terms, the contractor must demonstrate its full understanding of the HSE requirements and begin to deliver on the control measures.
(4) Mobilisation, which is the period before the physical activity commences. Contract teams must be focused on the HSE basics such as welfare issues, accommodation and food provision, medical checks, site arrangements and HSE mandatory training requirements.
|
|
(5) Execution of the contract is where we can recognise how well the planning phase was conducted. The key tool at this stage is the agreed HSE monitoring plan and this should include all the key performance indicators and a regular analysis of the HSE management.
(6) De-mobilisation the “demob” period can be a particularly challenging period as key personnel begin to leave the contract. The same level of HSE monitoring is required in all activities from inspection to health checks.
(7) Close-out Report. The PDO close-out report is an internal review of the HSE aspects of a contract or project where lessons learned are recorded and highlighted for future improvement measures. If the HSE monitoring has been rigorous from the start then the detail for such a report will be all the more worthwhile.
|