The management of HSE in contracts is central to the successful and safe completion of a contract activity and therefore to the business. To ensure that PDO systematically manages HSE in contracts, it follows 7seven phases of contract and highlights the HSE requirements in each phase.
(1) Planning we have stated the need to identify the risk of the contract. The management mode (1,2 or 3) will also dictate the requirement to follow PDO procedures or perhaps the contractor. Under mode 1 PDO rules will be followed. Mode 2 the contractor will be expected to execute all aspects of the job under its own HSE management system. In Mode 2 PDO will be responsible to verify the overall effectiveness of the management by a robust HSE monitoring plan. Mode 3 the contractor has no formal interfaces with PDO and operates within its own management system.
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(2) Tendering through to evaluation PDO and contractors (at this stage known as Tenderer or bidder), will be preparing the evaluation models and submissions. This is a critical stage for the contractor and the need to demonstrate the level of HSE maturity by ensuring the HSE evidence is available for the HSE review. MSE function deliver the HSE 'Banding' reports.
(3) Evaluation and Award at this stage the award is notified and the formal relationship is established. In in HSE terms the Contractor must demonstrate their full understanding of the HSE requirements and begin to deliver on the control measures.
(4) Mobilisation – the period before the physical activity commences. Contract teams should be focused on the HSE basics such welfare issues accommodation and food provision, medical checks and site arrangements and HSE Mandatory training records. |
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(5) Execution of the contract is where we can recognize how well the planning phase was conducted. The key tool at this time is the agreed HSE monitoring plan and this should include all the key performance indicators and a regular analysis of the HSE management.
(6) De-mobilisation
The demob period can be present a particularly challenging period as key personnel begin to leave the contract. The same level of HSE monitoring is required in all activities from inspection to health checks.
(7) Close out Report - The PDO close out report is an internal review of the HSE aspects of a contract or project where lesson learned will be recorded and highlighted for future improvement measures. If the HSE monitoring has been rigorous from the start then the detail for such a report will be all the more worthwhile. |